If you operate a business, chances are you’re always looking to reduce the operation costs. At times, the IT budget may seem a tad bit larger than expected, and you may feel there’s only so much you can do about it!
So, how do you effectively reduce your company’s in-house IT costs without misaligning with your IT objectives? In this article, we share some of these target areas where you can reduce costs and make IT operations more streamlined.
5 Ways to Reduce Your Company’s IT Operation Costs
- Reduce Your Hardware and Software Costs
If you’ve not recently performed an IT audit, chances are that your current hardware may be overused, underused, needs upgrading, or has become outdated. To fix this, you will need to look for opportunities to utilise more efficient devices in your IT strategy and move the saved budget elsewhere.
Aside from this, you may also be paying for software and services that are being underutilised. By reviewing these licenses or software agreements, you can often create cost savings for your company. Here are 3 tips for saving on your software expenses:
- Check if your employees are actively using the software and review their requirements.
- Check if the pricing model for the software has changed and if there are now better subscription plans available.
- Try renegotiating a better subscription plan with the software provider, or find an alternative.
- Avoid Overspending on Utility Bills
It’s never a good idea to overlook the utility bills and other costs involved in powering up or maintaining your IT infrastructure. Utility bills and regular maintenances need to be analysed on a regular basis to identify trends which may suggest you’re overspending. You may then renegotiate the agreed terms of your existing plan, if possible, or see if you can find a cheaper plan with a competing service provider.
- Spend Less on Internet Services
Needless to say, you cannot cut out internet services for your employees. However, you may be able to reduce the costs involved. Here are some questions which will guide you in the right direction:
- What’s the current internet speed and bandwidth available with your internet services plan? Consider if you need that level of service.
- Are you in a position to find a better deal with some other ISP or renegotiate your current plan with the existing ISP?
- Would upgrading to a better service plan be more efficient for your company?
- Should you buy routers or modems from your internet service provider (ISP) instead of renting them?
- Is it possible to bundle services provided by your ISP to get cost savings?
- Switch to Cloud Computing
Another optimal way to reduce IT infrastructure costs is to switch to the cloud. With this level of advancement, you may be able to get better performance for a fraction of the cost compared to traditional, on-premise IT infrastructure which you may have in operation currently. Even if you’re already utilising cloud infrastructure, you can further explore whether you’re getting the results you expected from the switch to the cloud.
Here are some important questions to ask yourself if you’re planning to get the best value for money from your IT infrastructure:
- Are you paying for more than the resources you actually need for day-to-day operations?
- Are you currently duplicating on-premise and cloud-based infrastructure?
- Will moving to a cloud-based infrastructure result in substantial cost savings for your business?
- Have you considered moving data backup to the cloud as an alternative to on-premise backup server?
- Are you making the most of the scalability potential that comes with cloud infrastructure, if you’re utilising it currently?
- Outsource IT Support
Having a reliable IT infrastructure and the hiring of experienced on-site IT staff requires a significant investment of resources on a regular basis. What could be a better way to avoid all these costs than simply outsourcing the IT support entirely?
There are countless small businesses and startups that pay a set monthly fee or follow a pay-per-use pricing model to gain access to managed IT support services including but not limited to:
- Data security
- Regular backups
- Disaster recovery
- IT Help Desk Support
- Cloud solutions
- Managed Cyber Compliance
Ultimately, one of the best ways to identify where you’re losing most of your IT budget is to get an IT audit done. However, your IT demands may change with time, which is why you need a reliable IT support company to assist you with the growth.
At Amazing Support, we’re making business IT support accessible and affordable for businesses of all sizes. To learn more about how we can help you meet your IT goals and save you money on an internal IT team, contact us today!